Re: [xmca] Re: Events: Assistance requested

[Carol Macdonald <carolmacdon@gmail.com>]

Armando,

This is obviously a correct and comprehensive account. I do, however,
wonder how Mike is going to conceptualise that in CHAT!

Carol

On 13 February 2013 21:07, Justo, Armando <ArmandoJ@iadb.org> wrote:

> Dear Mike,
>
> Years ago I conducted the profiling of technical competencies for one
> organization that has the position of "event planners". Their job
> encompassed four key areas: (i) knowledge of norms and regulations, (ii)
> events management , (iii) contract services management, and (i) budget
> management.
>
> Below are the responsibilities of this position.  I hope it helps,
>
> Best regards,
>
> Armando Justo
>
> ________
>
> Event Planning and Production includes staff who are responsible for the
> organization, coordination and execution of various events. Their
> responsibilities encompass the coordination and supervision of all
> protocol, ceremonial, and logistic aspects of these events applying
> appropriate norms and regulations.
>
> (i) Norms and Regulations
> . Defines logistical and physical event requirements, making
> recommendations based on client needs, cost benefits and protocol standards.
> . Defines event strategies and establishes order of precedence based on
> analysis of agenda, list of attendees and cultural sensitivities.
> . Guides staff on protocol matters, both written and procedural, and guest
> criteria.
> . Conducts quality control, evaluating the performance and quality of
> services provided by vendors and facilities.
> . Drafts recommendations for implementation of new protocol norms and
> procedures, based on identification of best market practices.
> . Provides guidance on application of proper protocol procedures for
> official events.
> . Anticipates potential complex and/or high visibility protocol issues,
> using sound judgment to identify and implement corrective solutions.
>
> (ii) Events Management
> . Advises involved players on logistical and protocol concerns and needs,
> providing strategic information regarding participant requirements and/or
> agenda issues.
> . Initiates and coordinates corrective measures in response to issues
> identified regarding the planning and execution of events.
> . Conducts quality assurance for processing and approval of required
> documentation, ensuring that requests for all necessary equipment and
> logistical requirements are complete and accurate.
> . Defines critical success factors to be considered for execution and
> evaluation of event management.
> . Defines criteria for identification of new facilities and resources,
> guiding staff in assessing factors to be considered, ensuring compliance
> with established procedures and maximization of financial resources.
> . Guides staff, providing information and answering inquiries on best
> utilization of available resources and/or need for additional resources.
>
> (iii) Contract Services Management
> . Monitors work performed by consultants and contractors, ensuring
> satisfactory delivery of services in compliance with contract
> specifications and schedules, identifying any corrective actions necessary.
> . Develop contractual agreements that maximize protection and value for
> the organization, and meet the business requirements.
> . Negotiates and/or renegotiates contract terms and conditions, ensuring
> best cost value while maintaining quality of service.
> . Educates external providers on conference or audio-visual norms and
> guidelines, monitoring their work to ensure successful event organization
> and/or services consistent with internal standards and procedures.
> . Develops work programs and schedules according to upcoming event
> requirements, and analysis of specific needs, optimizing the use of
> financial and human resources.
> . Establishes contract requirements, applying knowledge of market
> conditions in the selection and hiring of consultants and service providers.
> . In conjunction with the legal department, identifies legal implications
> of user or vendor requests, to reduce potential liability to the
> organization.
>
> (iv) Budget Administration
> . Analyzes and determines needed budget for events maximizing cost savings
> and efficiency.
>
>
> -----Original Message-----
> From: xmca-bounces@weber.ucsd.edu [mailto:xmca-bounces@weber.ucsd.edu] On
> Behalf Of "Engeström, Yrjö H M"
> Sent: Wednesday, February 13, 2013 1:34 PM
> To: lchcmike@gmail.com; eXtended Mind, Culture, Activity
> Subject: Re: [xmca] Re: Events: Assistance requested
>
> MIke, the historian/historical sociologist William H. Sewell, Jr. has
> built much of his theory of history on the concept of event. See for
> example:
>
> -Sewell, W. H., Jr. (1996). Historical events as transformations of
> structures: Inventing revolution at the Bastille. Theory and Soecity,
> 25(6), 841-881.
>
> -Sewell, W. H., Jr. (1996). Three temporalities: Toward and eventful
> sociology. In T. J. McDonald (Ed.), The historic turn in the human
> sciences. University of Michigan Press.
>
> Cheers,
>
> Yrjö
>
>
>
>
>
> On Feb 13, 2013, at 7:26 PM, mike cole wrote:
>
> > This is all very helpful. I recommend that stanford encyclopedia entry
> > for a way to think about the span of levels and range of phenomena to
> > which we apply the term, event.
> >
> > Note that in Pepper's "world hypotheses" view, "the event" is the unit
> > of analysis of contextualism.
> >
> > hmmmm
> > mike
> >
> > On Wed, Feb 13, 2013 at 8:40 AM, Helena Worthen <helenaworthen@gmail.com
> >wrote:
> >
> >> Mike-
> >>
> >> One form of "event planning," which I assume includes everything from
> >> kid's birthday parties to a ride at Disneyland to political
> >> conventions, is theater production. From the job description point of
> >> view, the person listed as "producer" for a play is responsible for
> >> everything from raising the money, writing the budget, choosing the
> >> play and publicizing it, hiring the director and other technical
> >> staff and shaping how it is interpreted by the media and finally
> >> deciding when it closes and paying off (or apologizing) to the
> >> investors. As Jim Mackenzie, who was Producer at ACT in San Francisco
> >> once said, "Sometimes all you have to do is say 'Let's do it' and
> sometimes you're sewing on the zippers."
> >>
> >> When I googled "theater production", however, I saw that theater
> >> departments who teach production focus on what goes on backstage --
> >> costumes, wigs, makeup, set design, lighting. That's much narrower
> >> than what a producer does. No useful book showed up.
> >>
> >> Nonetheless, theater might be a good way to talk about event planning
> >> because of a key feature of  both: they are both bounded by the
> >> audience's or the participant's, encounter with them. They require
> >> taking the audience's perspective from the first awareness
> >> (pre-publicity) all the way through to the memory of the event.
> >>
> >> I found this perspective useful when producing the annual conferences
> >> for labor educators, which were very successful and drew increasing
> >> numbers of participants over the four years I was doing it.
> >>
> >> Helena Worthen
> >>
> >>
> >>
> >>
> >>
> >> On 2/12/13 3:57 PM, "mike cole" <lchcmike@gmail.com> wrote:
> >>
> >>> Ah! Well, I started to send this note to all of you, then decided to
> >>> send to daughter, but ended up sending to all of you after all, so
> >>> here is the problem. Delete if this is an intrusion on your time.
> >>>
> >>> I am teaching a class where students are interest in an activity
> >>> called "event planning" for which people are sometime paid enough to
> >>> make a living. The difficulty is that the students do not appear to
> >>> have been taught anything they can remember about events and this is
> >>> a senior class. So I am doing some digging with them, and now with
> >>> you.
> >>>
> >>> The dictionary is of limited use:
> >>> * *
> >>> *a. * Something that takes place; an occurrence.
> >>> *b. * A significant occurrence or happening. See Synonyms at
> >>> occurrence<http://www.thefreedictionary.com/occurrence>
> >>> .
> >>> *c. * A social gathering or activity.
> >>>
> >>>
> >>> A philosophical dictionary lays out the problem territory in greater
> >>> detail: http://plato.stanford.edu/entries/events/#EveVsObj
> >>>
> >>> For events of type c, which the students are most concerned with of
> >>> course, my thought was to turn to the work of Turner, Goffman.....
> >>> but I cannot use an entire book.
> >>>
> >>> I would appreciate suggestions for sources that would help me and my
> >>> students to think about events, especially as they relate to a
> >>> process called communication.
> >>>
> >>> mike
> >>> __________________________________________
> >>> _____
> >>> xmca mailing list
> >>> xmca@weber.ucsd.edu
> >>> http://dss.ucsd.edu/mailman/listinfo/xmca
> >>
> >>
> >>
> > __________________________________________
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-- 
Carol A  Macdonald Ph D (Edin)
Developmental psycholinguist: EMBED
Academic, Researcher, Writer and Editor
Honorary Research Fellow: Department of Linguistics, Unisa
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